G-invoicing provides full transparency into the life-cycle of buy/sell transactions by offering a more streamlined approach. Though agencies have until June 2021 to adopt the new invoicing system, DCMA is already well along in the process and expects to be fully operational by December 2020, pending the DAI Enterprise Resource Planning, or ERP, solution scheduled for this timeframe. Users will continue to process the DD448 in the Defense Agencies Initiative system to obligate funds, but will transition to orders, FS7600B, also generated within the G-invoicing. The general terms and conditions, FS7600A, will be generated within G-invoicing, beginning the buy/sell transaction. These stakeholders engaged in the execution and program support of the IGT buy/sell transaction life cycle and will use the system to create, review, approve and settle IGT transactions. Targeted stakeholders include the agency’s Information Technology Directorate, Office of General Counsel, Corporate Operations Directorate, Financial and Business Operations Directorate, and others. In addition, we’ll provide the additional support needed to get the agency fluent in the system.” “The bureau has provided a lot of tools to get us started,” said Neal, “and we’ll be using primarily their online training for our people. Valerie Neal, a senior budget analyst with the agency’s Financial & Business Operations Directorate who co-leads the working group with Tobias, said they’ve leaned heavily on the Bureau of the Fiscal Services, which is coordinating government-wide G-Invoicing adoption efforts. G-Invoicing will provide a web-based way to facilitate these exchanges, and to complete all information needed for buy or sell IGT processing.
Historically, these transactions were documented through the issuance of an interagency agreement and related records. IGTs occur whenever goods or services are purchased by one federal program agency from another. Our next step is to train our workforce, which will take place in February and March.” “We established an implementation plan, and have tested the agency’s ability to conduct transactions through the system. “We began the G-Invoicing onboarding process early this year,” said Tessa Tobias, agency support agreement manager and DCMA G-Invoicing working group co-lead. The Defense Contract Management Agency will join other federal organizations in adopting this new invoicing, called G-Invoicing, in the coming months. The team will pursue an option within G -Invoicing to auto -reverse accrual transactions monthly and work with ERP vendors and the ITWG to ensure alignment on approach to accruals. The Department of the Treasury’s Bureau of the Fiscal Service is requiring all federal agencies to use a new type of invoicing to conduct unclassified reimbursable buy/sell intragovernmental transactions, or IGTs, by June 2021.
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